Traveling Agencies and Recruiters – Important Considerations for Healthcare Professionals

Traveling healthcare professionals, such as nurses, therapists, and allied health workers, embark on a unique career path that blends professional growth with adventure. The flexibility to work in diverse locations, gain new experiences, and often earn higher pay makes this an appealing choice for many.

However, finding the right traveling agency and recruiter is critical to ensuring a rewarding and smooth experience.

With countless agencies vying for attention, each promising the best assignments and support, it can be overwhelming to determine which one aligns with your personal and professional needs. This article explores the key considerations traveling healthcare professionals should evaluate when selecting an agency and recruiter to maximize their success and satisfaction.

1. Reputation and Experience of the Agency

The foundation of a successful travel career begins with choosing a reputable agency. An agency’s track record can offer insight into its reliability and commitment to its travelers. Look for agencies that have been in the industry for several years, as longevity often indicates stability and the ability to navigate challenges like economic shifts or healthcare staffing demands.

Established agencies are more likely to have strong relationships with healthcare facilities nationwide, giving you access to a broader range of assignments.

Researching online reviews from other travelers can provide a glimpse into real experiences. Focus on feedback about assignment quality, support during contracts, and payment reliability. Be cautious of agencies that sprang up quickly during high-demand periods (like the COVID-19 pandemic) without a proven history, as some may prioritize filling positions over supporting their clinicians. Agencies with accolades or recognition from industry bodies, such as Staffing Industry Analysts (SIA), can also signal credibility.

2. Recruiter Relationship and Communication

Your recruiter is your lifeline in the world of travel healthcare. They act as your advocate, matching you with assignments, negotiating contracts, and troubleshooting issues. A strong, trusting relationship with your recruiter is essential.

When evaluating an agency, consider how recruiters engage with you from the start. Are they responsive, attentive, and genuinely interested in your goals? A good recruiter will take time to understand your preferences—whether it’s location, specialty, schedule, or pay—and tailor opportunities accordingly.

Consistency matters too. Some agencies assign a dedicated recruiter who stays with you across multiple assignments, fostering familiarity and reducing the need to re-explain your needs repeatedly. Others may rotate recruiters, which can disrupt communication. Ask about the agency’s recruiter model and prioritize one that offers continuity if that suits your style.

Additionally, test their availability. Travel healthcare often involves urgent needs—such as last-minute assignment changes or housing issues—so a recruiter who’s accessible 24/7 can make a significant difference.

3. Pay and Benefits Transparency

Compensation is a major draw for traveling professionals, but not all agencies structure pay packages the same way. Look for an agency that provides clear, upfront details about hourly rates, stipends (housing, meals, and travel), overtime policies, and bonuses (sign-on, completion, or referral).

Some agencies bundle stipends into a single taxable rate, while others offer tax-free reimbursements if you qualify under IRS guidelines (e.g., maintaining a permanent tax home). Understanding these nuances can affect your take-home pay significantly.

Beyond pay, evaluate the benefits package. Does the agency offer comprehensive health insurance that starts promptly (ideally on day one or the first of the month following your start)? Are there dental, vision, or retirement options like a 401(k) with matching contributions?

Additional perks—like licensure reimbursement, continuing education credits, or paid sick leave—can set an agency apart. Compare offers across agencies, and don’t hesitate to ask your recruiter to break down the numbers so you can make an informed decision.

4. Assignment Variety and Flexibility

Traveling healthcare is all about flexibility, so the agency you choose should reflect that. Assess the range of assignments they offer: Do they staff multiple specialties (e.g., nursing, therapy, radiology) across diverse settings (hospitals, clinics, rural facilities)?

Can they place you in your preferred locations, or are their options limited to specific regions? Some agencies have exclusive contracts with top-tier facilities, which can enhance your resume, while others focus on underserved areas with higher pay incentives.

Flexibility in contract length is another factor. Standard assignments often last 13 weeks, but some professionals prefer shorter (8 weeks) or longer (26 weeks) terms. Ask if the agency allows extensions or breaks between contracts without pressure to book back-to-back assignments. A rigid agency that pushes you into unwanted commitments may not align with the freedom you’re seeking in this career.

5. Housing and Travel Support

Housing is a logistical cornerstone of travel healthcare, and agencies handle it differently. Some can provide company-arranged housing—furnished and near your worksite (depending on location) while others offer a stipend for you to find your own.

Each approach has pros and cons: agency housing simplifies the process but may limit your control, whereas a stipend offers freedom but requires effort to secure a place. Clarify what’s included (utilities, furniture, pet policies) and whether the location is safe and convenient. If you’re traveling with family or pets, ensure the agency can accommodate those needs.

Suitable housing arrangements are vital, but travel support extends beyond housing. Will the agency cover your transportation to the assignment (e.g., flights, mileage reimbursement)? How do they handle unexpected delays or cancellations? A robust support system for these logistics can reduce stress and let you focus on your work.

6. Licensing and Credentialing Assistance

Navigating state licensure and certifications can be daunting, especially if you’re working in multiple states. An agency worth its salt will streamline this process.

If you hold a multistate license through the Nurse Licensure Compact (NLC)—currently covering 42 states and territories—that’s a huge advantage, but not all assignments fall within compact states. Ask if the agency assists with single-state license applications, covers fees, and tracks expiration dates. For specialties requiring certifications (e.g., BLS, ACLS, PALS), confirm whether they help you renew or obtain them.

Credentialing—verifying your qualifications with facilities—can also delay start dates if mishandled. A proactive agency will manage background checks, references, and paperwork efficiently to get you working on time.

7. Support During Assignments

The best agencies don’t disappear once you’re placed. On-the-job support is crucial, especially in unfamiliar environments. Does the agency offer a clinical liaison or 24/7 helpline for workplace challenges, like safety concerns or scheduling conflicts?
A recruiter who checks in periodically can also ensure your assignment is going smoothly and help plan your next move well in advance (ideally 2-3 months out, given licensing timelines).

Some agencies provide professional development resources, like access to training or mentorship, which can enhance your skills and career longevity. Evaluate how much the agency invests in your success beyond just filling a position.

8. Red Flags to Watch For

Not all agencies are created equal, and some red flags can signal trouble. Slow response times from recruiters may hint at understaffing or poor organization—problematic if you need urgent help later. Vague answers about pay, benefits, or contract terms suggest a lack of transparency; always request specifics in writing.

Pressure to accept assignments quickly, especially without full details, is another warning sign. Trust your instincts—if something feels off, explore other options.

9. Personal Fit and Goals

Ultimately, the right agency and recruiter depend on your unique priorities. Are you chasing high pay, specific destinations, or career-building opportunities? Do you value a hands-on recruiter or prefer independence with a robust job board?

Define your goals—both short-term (e.g., a lucrative 13-week contract) and long-term (e.g., diverse experience for a future specialty)—and choose an agency that aligns with them. For first-time travelers, extra hand-holding might be key; seasoned pros may prioritize efficiency and autonomy.

Making Your Choice

Start by researching multiple agencies—compare their websites, read traveler testimonials, and ask colleagues for recommendations. Narrow your list to 2-3 options, then reach out to their recruiters with a prepared set of questions: “What’s your process for matching me with assignments?” “How do you support travelers on the job?” “Can you provide a sample pay package?” Their answers will reveal how well they meet your needs.

The decision isn’t just about logistics—it’s about finding a partner for your journey. A great agency and recruiter can transform travel healthcare from a job into a fulfilling lifestyle, letting you explore new places, grow professionally, and thrive personally. Take your time, weigh your options, and choose wisely—your next adventure depends on it.